With our property right around the corner from the Anaheim Convention Center, we accommodate a lot of groups that come for the many events that are hosted there year-round. It is the largest convention center on the West Coast, and with so much space available, it is no wonder that so many conferences, EXPOs and meetings decide to call the Anaheim Convention Center home. Just looking ahead, some of the big name conventions coming to Anaheim are Disney’s D23 EXPO, ASIS, and NAMM just to name a few.
Booking a hotel for a convention is in many ways similar to booking a hotel for anything else, but there are some notable differences, most of which are to the guests’ advantage. In our case, one of the advantages you get is that we are within walking distance to the Anaheim Convention Center. You will not have to go far to get from your room to the event you are attending there. It also allows you to take a break and rest between sessions, guest speakers, and you will save money on convention center parking.
The other advantage is that when you book at least 8 rooms for a convention, you will get a competitive group price. With many of our guests and companies attending events throughout the year, they have come to love our pricing and hospitality and that is why they come back again and again. If you are staying with us as a group, you can be sure that we do everything to meet your specific needs. Our staff is always looking forward to helping guests in any way possible, and a group is no exception. We go above and beyond to make sure requests are met in rooming needs, extra bedding needs, and special requests.
Now you know the benefits of booking for a convention, but how exactly does the process work?
Many first time convention goers are lost when it comes to attending an event. We’ve had our fair share of convention attendees pass through our doors, so let us give some insight in case you’re reading this and have never planned out your group trip to a convention before.
How many rooms are available for a convention?
We will set aside a number of rooms (a block) for any convention group that books with us, so that you are guaranteed that set amount of rooms needed and you will have a room rate that is locked in (even one year out). However, we do require a minimum of 8 rooms to be considered a group or convention. If you do not plan ahead, the rooms you are hoping for may fill up quickly, so we suggest calling or emailing in advance.
How to Book a Room for a Convention
The best way to inquire about a group of rooms would be to call our Group Coordinator, Jennifer, at (714) 288 – 0043 or email her at jennifer@ramadamaingate.com and she will give you competitive rates and availability. If you send an email, be sure to include group name, check in and check out dates, how many rooms you are requesting, and what room type you would prefer. We offer Standard Two Double Bed rooms, Deluxe One King Bed rooms, Deluxe Two Queen Beds rooms, and 2 and 3 Room Suites. You can find a breakdown of each room type HERE.
What Happens if all the Rooms are Booked?
First of all, don’t panic. You can ask to be put on a standby list, just in case someone else cancels their reservation. Worst case scenario is that you will have to book a room at the standard rate, or stay at a hotel that is not your first choice, or have your group spread across different hotels. Best advice, plan far in advance so your group can stay with us all in one place and get the full benefits of the group rates! 🙂
What if I Need to Cancel my Reservation?
When first making your reservation, be sure to ask about the cancellation policy. Every hotel is different. For Grand Legacy At The Park group contracts, we primarily ask for a 50% deposit 60 days up front and the remaining amount due 30 days before check in. We do allow changes and cancellations for a full refund up until 30 days before check in.
What Do I Need When Checking In?
Generally, you need the same credentials for any booking such as credit card and photo identification. Usually with groups and conventions, there is a group leader that handles the check in process and disperses room keys and welcome packets so that every member of the group does NOT have to check in at the front desk.
Oh, and one final tid-bit, the Anaheim Convention center is expanding and is expected to be complete in 2017! This is exciting news for Anaheim. You can find updates HERE.
Do you have more questions? Do not hesitate to contact our Group/Convention Coordinator, Jennifer, at (714) 288 – 0043 or email her at jennifer@grandlegacyhotel.com.
We hope to see you all soon!
